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RAMSGATE
CONSTITUTION 1.
NAME 1.1
The Association shall be called “Ramsgate Marina Association”
(hereinafter referred to as “the Association”. 2.
OBJECTS 2.1
The
Objects of the Association shall be (i)
to promote the interests of the berth-holders in the
(ii)
to provide a forum for the exchange of views between the Members (iii)
to
provide a means of disseminating information pertaining to the interests
of the Members (iv) to discuss and negotiate with the various bodies associated with the management of the Marina or the facilities available therein on behalf of the Members any matter pertaining to the interests of the Members relating to the management, improvement, development, charges or any other matter affecting the interests of the berth-holder 3.
MEMBERSHIP
3.1
A berth-holder shall be entitled to apply to become a Member of
the Association upon making application to the Committee on the
prescribed form and paying the subscription and shall, if accepted,
become a Member and be entitled to one vote per boat at any meeting of
the Association provided that if a boat belongs to more than one person
the owners together shall qualify for membership but shall be treated
for the purpose of the Association as a single person with one vote. 3.2
Any
Member may resign her/his membership by giving written notice to the
Secretary to that effect and shall also automatically cease to be a
Member upon ceasing to be eligible for membership provided that if the
notice of resignation or ceasing to be eligible for membership shall
take place after 1st July in any year the Member shall be
liable to pay the subscription for that year. 3.3
Any person on ceasing to be a Member of the Association shall
forfeit the right to attend meetings and all rights and claims upon the
Association, it’s property and funds. 3.3
An
employee, agent or relative of the berth-holder shall not be eligible to
become
a Member of the Association. 4.
SUBSCRIPTIONS 4.1
The annual subscription shall be recommended by the Committee and
approved by the Members at the Annual General Meeting. 4.2
The annual subscription shall be payable within 30 days of the
date of the Annual General Meeting and if not paid within 60 days the
Member shall thereupon cease to be a Member of the Association and shall
not become eligible to rejoin unless and until the Member shall have
paid all the subscriptions which would have been paid had she/he not
been in default. 5.
COMMITTEE 5.1
The Committee of the Association shall be elected at the Annual
General Meeting and shall comprise the Chairman, the Secretary, the
Treasurer and a minimum of two Members of the Association. A quorum of
the Committee shall be three. 5.2
The Committee shall (i)
be empowered by the Members to take all decisions to further the
aims and objects of the Association (ii)
implement all decisions taken by the Members in General
Meeting (iii)
report
annually on its activities and decisions to the AGM (iv) carry out the activities of the Association in accordance with the Constitution 5.3
The Chairman shall be responsible for
(i)
chairing the Annual General Meeting (ii)
chairing the meeting of the Committee and the meetings of the
Members (iii)
holding
a casting vote at any general meeting of the Members (iv)
take
such actions or decisions in the name of the Committee as shall be
deemed to be expedient to achieve the aims and objectives of the
Association but shall seek confirmation of the actions and decisions at
the next meeting of the Committee (v)
represent
the Association at meetings of other bodies so deemed appropriate (vi)
take
such action as shall be reasonable to achieve the objects of the
Association 5.4
The Secretary shall (i)
be a Member of the Committee and produce Minutes for all meetings (ii)
be responsible for correspondence (iii)
as
directed by the Committee prepare agendas for the meetings of the
Members and Committee meetings (iv)
be
responsible with the Chairman for calling all meetings with proper
notice 5.5
The Treasurer shall (i)
be a Member of the Committee and report to the Committee on the
financial position of the Association (ii)
be responsible for the financial affairs of the Association and
provide financial advice to the Committee (iii)
ensure
proper Records are maintained in respect of the financial affairs of the
Association (iv)
be
responsible for providing an Income and Expenditure Account and a
Balance Sheet for the Annual General Meeting and reporting thereon to
the Members (v)
Arrange
for the payment of the Association expenses out of the Association funds (vi)
Be
responsible for collecting all fees and subscriptions or any other
amounts due to the Association 5.6
The Committee shall appoint a qualified accountant to serve as
auditor and to audit the Accounts of the Association. 5.7
In the event of a vacancy occurring on the Committee the
Committee shall have the power to co-opt a Member of the Association to
fill such vacancy until the next Annual General Meeting of Members but
the proceedings of the Committee shall not be invalidated in consequence
of there being less than the prescribed number of Committee Members. 5.8 If the Committee should feel the need of special advice the Committee is empowered to invite a Member or non-member to a meeting of the Committee for the purpose of offering such advice 5.9 Members of the Committee shall not receive any payment or expenses for the performance of their duties unless approved specifically by the Members 5.10
In the event of any matter arising that is not contained herein
the Committee shall be authorized to take such action or decision
thereon at its discretion. 6.
MEETINGS 6.1
The Committee shall meet as often as it considers necessary to fulfill
its duties but not less than four times per year. 6.2
The Committee shall convene a Meeting of the Members of the
Association at times and venues at their discretion. 6.3
The
Committee shall convene an Annual General Meeting within 60 days of the
end of the Association year end, being 31st March in any
year. 6.4
The
period of notice required for all meetings of the Members shall be 14
days except that the period of notice required for Annual General
Meetings shall be 21 days. Notice of meetings shall be posted on the
Association’s Web Site and notified to Members by E-mail. 6.5
The
Annual General Meeting shall be held for the following purposes (i)
to
receive from the Committee a report for the preceding year given by the
Chairman (ii)
to
receive the Statement of Accounts and Report of the Treasurer (iii)
to fix
the subscription for the following year (iv)
to
elect the Chairman, Secretary and Treasurer and a minimum of two members
of the Committee as laid down in 5 above (v)
A copy
of the Report and Accounts shall be posted on the Association’s Web
Site and E-mailed to Members with the Notice of Annual General Meeting
which shall set out the agenda for the meeting (vi)
Nominations
for any Committee offices shall be submitted to the Secretary in writing
a minimum of 7 days prior to the AGM. Nominees must have consented to
stand and all nominations must have a Proposer and a Seconder 6.6
At all
meetings of the Association the Chairman of the Association, or in his
absence, a Member selected by the meeting shall take the chair. Only
Members personally present shall be entitled to vote and there shall be
one vote only in respect of each boat represented by each member. The
Chairman shall have a casting vote. 6.7
The
quorum at General Meetings shall be 4 Members 6.8
Any
resolution at any meeting shall be decided by a show of hands and shall
be deemed to have been passed if it is carried by not less than
two-thirds of the Members voting thereon. 7.
WINDING-UP 7.1
The winding-up of the Association shall be effected only as a
result of a resolution carried by not less than three-quarters of the
Members present or by proxy at an Extraordinary Meeting called
specifically for the winding-up of the Association. The notice required
for such a meeting shall be 21 days. In the event of the Association
being wound-up any assets remaining after payment of all debts shall be
donated to the Royal National Lifeboat Institution. 8.
CONSTITUTION
8.1
This Constitution will be presented for adoption by the Members
in the
next General Meeting scheduled for March 2007 8.2
The constitution of the Association may be changed only in
accordance with a vote of Members present in person at a meeting of the
Members and shall be deemed to have been passed if it is carried by a
majority of not less than three-quarters of the Members voting thereon. 8.3
A copy of this Constitution shall be posted on the Associations
Web Site. Signed……………………….Secretary
Signed……………………….Chairman Date………………………………
Date………………………...... Revision
A 4th April 2006
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